Administrative assistant (Noc 1241)

We currently have a full-time, permanent position for an Administrative Assistant. An Administrative Assistant will be responsible for supporting the office operations and administration functions.

Job Responsibilities:

• Prepare correspondence and documents for a variety of audiences, including company, and external parties.
• Oversee and support all administrative duties and procedures to ensure smooth office operation
• Prepare expense reports for management team members as required
• Design, implement and maintain filing systems;
• Organize and manage all project-related documentation, information, and folders
• Update reports with information from a wide variety of internal company and external sources
• Maintain general office supply inventory and coordinate maintenance of office equipment
• Greet and direct visitors to the department in a friendly and professional manner.
• Answer telephone inquires and redirect as appropriate.
• Monitoring of Team Mailbox
• Assist other teams with printing and mailing of documents
• Locating Clients for returned mail, Update client's contact information, Sorting and mailing of client notices.
• Perform other duties as assigned.

Qualifications:

• Strong organizational skills with an ability to prioritize tasks and manage time effectively in support of multiple departments. Superior written and verbal communication skills.
• Excellent interpersonal skills with ability to interact with individuals at all levels in the organization.
• 1+ years progressively responsible administrative experience.
• Advanced MS Office skills.
• Post-secondary education in Office Administration would be considered an asset.